Kai

Kai is an AI executive assistant that proactively manages your calendar, email, and tasks. Built by Morgen, the team behind the calendar app 248,000 people already trust, Kai works across your email, calendar, and tasks: it triages your inbox and drafts replies, schedules around your availability, records and transcribes your meetings, then turns them into summaries and action items. It is aimed at solopreneurs, freelancers, and startup founders, and also serves founders and executives, teams, AI power users, and people with ADHD. Kai is available on web, Mac, iPhone, and Android. Kai frames the problem in blunt terms: an assistant costs $6,000 a month, and most people cannot hire one. A chat assistant helps only when you open it and ask, which means the work still waits on you. Kai is connected to your mailbox, so when an email lands — at 1am included — it is already sorted, the task is filed, and a reply is drafted in your voice by the time you look. The company describes Kai as an embedded assistant, not a chatbot: it connects directly to your email, calendar, and meeting tools and works proactively, surfacing what needs attention without waiting to be asked. On email, Kai sorts your inbox by what each thread needs from you, using four states: Needs Reply, FYI, Waiting Reply, and Done. Replies are drafted in your voice, and the send decision stays yours. Drafts are written from how you actually write to that person, so a note to a client does not read like a note to a colleague. Kai also tracks your email, meetings, and DMs and chases what you promised. Product Hunt lists the product tagline as an autonomous assistant designed to handle meetings and email. Everything arrives in a triage workspace where you accept, edit, or reject the AI's suggestions before anything is sent or synced. On meetings, Kai covers three phases. Before the call, the brief is already written. During the call, there is a live transcript, with no bot joining. After the call, a summary and tasks land. Kai captures Zoom, Google Meet, and Teams calls without a bot joining the meeting. The company notes that recording, summaries, and share links are table stakes that most notetakers do well; Kai's stated difference is what happens after the call. Action items land as real tasks on the same list your email feeds, each linked to its meeting, and the follow-up email is drafted from how you actually write to that person. Task management and calendar are the other two pillars. Kai keeps your tasks on track in a ranked, single list so nothing slips, and hands them over so your agent gets the briefing. Every action item arrives with the thread or meeting it came from attached, so you act with the context in front of you. Today Kai does not sync with external task tools, so it works best as the home for the commitments Kai catches. On the calendar, Kai runs every account in one grid, spots a clash, and moves it, and can block focus time on your calendar. Kai also gives you a booking page that reads free/busy from every calendar marked as busy in Kai, across Google and Outlook accounts, so you share one link and people pick a time that actually works. Prefer email? Kai drafts the reply suggesting times, in your voice, and you stay the sender. Getting started is deliberately minimal: no imports and no new workflow to learn. You connect your email and calendars — Google, Microsoft, one account or several — and Kai works across all of them at once. Kai then analyses your inbox and starts building your memory: it reads what is already there and begins remembering the people, the projects, and the preferences. Next, Kai handles your email and listens in your meetings, with the inbox arriving sorted, replies drafted in your voice, and notes taken from your device. You approve the drafts, the follow-ups, and the tasks: nothing sends without you, and accepted items become tasks linked to their source. This approval step is central to the design. Everything goes through triage first, Kai does not create a task or block calendar time without your approval, and if it miscategorizes an email or suggests the wrong action item you edit or reject it. Kai learns from your corrections over time. The promised outcome is straightforward: Kai clears the inbox and keeps the calendar honest so you get back to the thing only you can do. Rather than adding another surface to check, it works in the background and hands tasks to Claude or ChatGPT with the context of the meeting or email they came from. For AI users specifically, the value is not having to paste your day into a prompt: ask ChatGPT what is due and it reads Kai, or tell Claude to move the meeting and you approve. Built by the team behind Morgen, Kai brings the calendar expertise of an app already used by 248,000 people. Kai describes several concrete scenarios. Founders and executives: before a call, Kai has what you last agreed with them; after it, what was agreed becomes tasks; and you can ask Kai to hold your building time. Freelancers and solopreneurs: mail that needs you is sorted with the reason attached, a reply is drafted in your voice and you press send, and what you promised yourself sits in the list. Teams: meetings are recorded on each person's own laptop with no bot; mail is sorted by what needs a reply; and each person starts with a brief on their day. AI nerds: ask ChatGPT what is due and it reads Kai, tell Claude to move the meeting and you approve, with no pasting your day into the prompt. People with ADHD: everything you owe today sits in one ranked list, say it once and Kai holds it for later, and it flags a task before it slips. Kai connects to Gmail, Google Calendar, Microsoft Outlook, Zoom, Google Meet, and Microsoft Teams, and supports Google and Microsoft email and calendar accounts, one or several at once. It runs on web, Mac, iPhone, and Android, and offers MCP for the AI tools you already use, so an existing Claude or ChatGPT subscription can reach your live day. Pricing starts from $20 per user, per month, and the product is free to start with no credit card required — the site's phrasing is "Free until I've earned it." Product Hunt sign-ups receive 2x trial credits. The product earned 194 upvotes and 48 comments on Product Hunt, listed under Email, Productivity, and Artificial Intelligence. Kai's core value proposition is simple: an executive assistant that works in the background across email, meetings, calendar, and tasks, and never acts without your approval. It triages, drafts, transcribes, summarises, and files, then hands the result to whichever AI tool you already use. For anyone whose day is spent chasing commitments rather than doing the work, Kai is designed to hold the chores so you can hold the focus.